Practical Information
General Information
Who is the organiser?
The organiser of the “Being SEA-EU” event is the University of Gdańsk.
When and where will the event take place?
The event will be held from 15-17 September 2026 at the University of Gdańsk (Oliwa Campus).
What is the official language of the conference?
The official language of the conference is English.
What are important documents?
FAQ & Regulations
Read moreTimeline
Participation
Who covers travel and accommodation costs?
Participants are responsible for covering their own travel, accommodation, and subsistence costs.
Who can participate and present?
Participants and speakers may include students, PhD candidates, academic and administrative staff from SEA-EU partner universities, as well as specially invited guests.
How can I finance my travel?
Authors who submit abstracts will be informed via the conference platform and email whether their university will fund their mobility, as each SEA-EU university decides independently and supports only a limited number of speakers.
Is there a participation fee?
Participation in the conference is free of charge.
Registration
How can I register?
Registration is carried out via a dedicated online platform.
Each participant must:
create an individual account,
provide the required personal data,
register using their official university email address.
Register here
When does registration open?
Stage I (11 March – 30 April): Registration is open exclusively to participants submitting abstracts.
Stage II (15 June – 30 August): Registration opens for participants without presentations, co-authors of abstracts, and invited guests.
Technical Guidelines for Presentations
On site
Presentations are limited to 12 minutes and must be uploaded to the conference platform by 31 August in PDF format.
Please note that no changes or updates will be accepted after the submission deadline. A Q&A session will be provided at the end of each panel.
Online
Online presentations are limited to 12 minutes and must be uploaded to the conference platform by 31 August in PDF format. Please note that no changes or updates will be accepted after the submission deadline.A Q&A session will be provided at the end of each panel.
Poster
A0 format (841 × 1189 mm), portrait orientation. It should include: the title of the work, authors' names and affiliations, introduction, objectives, methodology, results, conclusions, figures, graphics and charts.It must be uploaded to the conference platform in PDF format no later than 31 August.
Before the Conference
Welcome Desk
All participants are required to check in at the Welcome Desk upon arrival. The Welcome Desk will be located near the entrance of each conference venue.
Conference badge & QR Code
Upon registration, participants will receive a conference badge. Each badge will include a QR code providing direct access to the conference programme.
Certificates
Only presenters will receive an electronic certificate confirming the presentation of an oral presentation or poster. Certificates will be issued after the conference and sent by email.
Wi-Fi Access
We recommend configuring eduroam before your arrival. The network is available throughout the University of Gdańsk campus and at most European universities, allowing participants to access Wi-Fi using their home institution credentials.
Social Events
Refreshments & Lunches
Coffee breaks (20 minutes) and lunches (40 minutes) will be provided throughout the conference programme, offering participants dedicated time to recharge between sessions.
Event Schedule
Detailed information regarding the conference programme and accompanying social events, including dates, times, and venues, is available in the Programme section of the conference website.
Concert & Cocktail Reception
All conference participants are warmly invited to join us on Tuesday evening for a special concert followed by a cocktail reception.
Guided Tours of Gdańsk
On Wednesday, guided tours of Gdańsk will be offered to conference presenters. Participation is reserved exclusively for registered speakers and poster presenters.