Practical Information
Who, when and where?
The Conference will be held on 15–17 September 2026 at the Oliwa Campus of the University of Gdańsk, located at 53–59 Wita Stwosza Street in Gdańsk.
What is the official language of the conference?
The official language of the conference is English.
Where can I find the conference regulations?
FAQ & Regulations
Read moreWhat is the event schedule?
Details of the conference programme and accompanying social events can be found in the Programme section of the conference website.
Details
How can I register?
11 March – 30 April for abstract submitters (closed) 16 June – 31 August for all other participants
Register
How can I contact you?
If you have any questions about the Being SEA-EU Conference, feel free to get in touch with us seaeu.events@ug.edu.pl
Details
On site & Online presentations
Presentations are limited to 12 minutes and must be uploaded to the conference platform by 31 August in PDF format using the official template.
Please note that no changes or updates will be accepted after the submission deadline. A Q&A session will be provided at the end of each panel.
Download the template
Poster
A0 format (841 × 1189 mm), portrait orientation. It should include: the title of the work, authors' names and affiliations, introduction, objectives, methodology, results, conclusions, figures, graphics and charts.It must be uploaded to the conference platform in PDF format no later than 31 August.
Certificates
Electronic certificates will be issued only to presenters (oral and poster) as confirmation of their contribution to the conference. Certificates will be sent by email after the conference. Please note that certificates of attendance will not be issued.
Who can participate and present?
Participants and speakers may include students, PhD candidates, academic and administrative staff from SEA-EU partner universities, as well as specially invited guests.
Who covers travel and accommodation costs?
Participants and speakers are responsible for covering their own travel, accommodation, and subsistence costs.
How can I finance my travel? (only for speakers)
Authors who submit abstracts will be informed via the conference platform and email whether their university will fund their mobility, as each SEA-EU university decides independently and supports only a limited number of speakers.
Is there a participation fee?
Participation in the conference is free of charge.
Welcome Desk
All participants are required to check in at the Welcome Desk upon arrival. The Welcome Desk will be located near the entrance of each conference venue.
Volunteer Support
Conference volunteers will be available throughout the event to assist participants and answer questions. They can be easily identified by their official conference badges and will be happy to help with directions, programme information, and any practical matters during the conference.
Conference badge & QR Code
Upon registration, participants will receive a conference badge. Each badge will include a QR code providing direct access to the conference programme.
Wi-Fi Access
We recommend configuring eduroam before your arrival. The network is available throughout the University of Gdańsk campus and at most European universities, allowing participants to access Wi-Fi using their home institution credentials.