Practical Information
General Information
Who is the organiser?
The organiser of the “Being SEA-EU” event is the University of Gdańsk.
When and where will the event take place?
The event will be held from 15-17 September 2026 at the University of Gdańsk, Poland.
What is the official language of the conference?
The official language of the conference is English.
What are important documents?
FAQ & Regulations
Read moreTimeline
Participation
Who covers travel and accommodation costs?
Participants are responsible for covering their own travel, accommodation, and subsistence costs.
Who can participate and present?
Participants and speakers may include students, PhD candidates, academic and administrative staff from SEA-EU partner universities, as well as specially invited guests.
How can I finance my travel?
Authors who submit abstracts will be informed via the conference platform and email whether their university will fund their mobility, as each SEA-EU university decides independently and supports only a limited number of participants.
Is there a participation fee?
Participation in the conference is free of charge.
Registration
How can I register?
Registration is carried out via a dedicated online platform.
Each participant must:
create an individual account,
provide the required personal data,
register using their official university email address.
Register here
When does registration open?
Stage I (11 March – 30 April): Registration is open exclusively to participants submitting abstracts.
Stage II (15 June – 30 August): Registration opens for participants without presentations, co-authors of abstracts, and invited guests.
Abstracts
How can I submit an abstract?
To submit an abstract, register on the conference platform and log into your account. Abstracts can be submitted only by the First Author, who may add co-authors during the submission process.
Register hereWhat else should I include when submitting my abstract?
Remember to explain how the abstract addresses the conference evaluation criteria (max 1,000 characters including spaces)
What does the abstract qualification process look like?
Participation is limited and determined by the Conference Scientific Committee. Applications are evaluated based on formal requirements, relevance to the conference theme, and program capacity. The Committee’s decision is final.
Abstract Requirements
- Abstracts must be submitted in English
- The abstract may have a maximum of 2,000 characters, including spaces
What types of presentations are accepted?
On site
The exact duration of the presentation will depend on the number of abstracts scheduled within the panel.
Online
The exact duration of the presentation will depend on the number of abstracts scheduled within the panel.
Poster
A0 format (841 × 1189 mm) – portrait orientation. The poster should include: the title of the work, the names of the authors and affiliations, the introduction, the purpose of the work, methods, results, conclusions, graphics and charts.